Tag Archives: research

Maintenance Operations

Driver-assist system helps keep plows on the road

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Darryl Oeltjenbruns, snowplow driver in District 7, operates the only driver assist system, or DAS, equipped snowplow in the state. The system helps snowplow operators see road alignments and features such as turn lanes, guardrails and road markings. (Photo by Chase Fester)
Darryl Oeltjenbruns, snowplow driver in District 7, operates the only driver assist system, or DAS, equipped snowplow in the state. The system helps snowplow operators see road alignments and features such as turn lanes, guardrails and road markings. (Photo by Chase Fester)

By Sue Roe, MnDOT Communications

Southwest Minnesota has the highest average wind speeds in the state—bad news for MnDOT snowplow operators who often drive in low visibility to clear roads.

“We have more days when the wind blows than when it doesn’t,” said Chase Fester, MnDOT District 7 transportation operations supervisor. “We struggle with the wind.”

That’s why District 7 is piloting a snowplow driver-assist system (DAS) developed by University of Minnesota researchers to combat the blowing snow and fog that often cause zero visibility. The DAS helps snowplow operators see the road alignment and features, such as turn lanes, guardrails, and road markings. Even in less extreme winter weather, snowplow operators gain assurance of their lane location using the system.

The driver assist system displays a white box on the screen when an obstacle, or in this case a mailbox, is located. If the object appears in the lane, such as a car stuck in a snow drift, the box turns red and gets bigger as the snowplow gets closer to the object. (Photo courtesy of MnDOT District 7)
The driver assist system displays a white box on the screen when an obstacle, or in this case a mailbox, is located. If the object appears in the lane, such as a car stuck in a snow drift, the box turns red and gets bigger as the snowplow gets closer to the object. (Photo courtesy of MnDOT District 7)

The DAS was developed and refined over the past 20 years under multiple research projects funded by MnDOT and the USDOT’s University Transportation Center program. Professor Max Donath, director of the University of Minnesota’s Roadway Safety Institute, led the work. In addition to plows, the DAS technology has also been applied in other specialty vehicles such as patrol cars and ambulances. Numerous vehicles using the system have been deployed in both Minnesota and Alaska.

The DAS uses GPS technology and a front-mounted radar to provide an image of the road and any obstacles in front of the operator. The image is displayed on a monitor inside the cab of the plow. The system also vibrates the operator’s seat as a warning if the plow veers too close to the roadway’s centerline or fog line.

“If the driver gets within one foot of the fog line on the right side, the right side of the seat vibrates. If the driver gets too close to the centerline on the left side, the left side vibrates,” said Fester.

The vibrations continue until the driver moves back into the center of the lane. The driver can also turn off the warning feature to clear snow from the shoulder.

The DAS is currently installed in one truck in District 7. The $75,000 cost makes it difficult to install in every truck in the district or the state, although having at least one system in every district may be possible, Fester said.

Fester said the system proved its worth one day in February when blizzard conditions caused zero visibility and forced many road closures in southwest Minnesota. He was called out at 2 a.m. Feb. 8 to assist a stranded state trooper and several motorists on a 12-mile stretch of Hwy 60 between Windom and Heron Lake. Fester drove a pickup behind the DAS-equipped snowplow, driven by Darryl Oeltjenbruns, to reach them.

As the DAS identified stranded vehicles on the way to Heron Lake, Fester and Oeltjenbruns checked to make sure they weren’t occupied with people. Once they made it to Heron Lake, they stopped at the community center, where the state trooper and the stranded motorists he brought in were located.

On the way back to Windom, Fester and the state patrolman continued to check on stranded vehicles as the DAS-equipped snowplow led the way. If the vehicles weren’t in the ditch, motorists drove behind the two MnDOT vehicles. If their vehicles were in the ditch, motorists rode in a Suburban that was also being escorted to Windom. After returning to Windom, the motorists were dropped off at motels or truck stops.

“When we first went out, there were about six stranded vehicles. Coming back from Heron Lake, there were about 15,” Fester said. “At one time, we had 12 vehicles in line as we drove back to Windom, driving about 10 to 15 miles per hour.”

Later that morning the DAS system was used again to locate other motorists.

“We continued to use it until about 10 a.m. or 11 a.m. that day,” Fester said. “The system worked great and kept everyone safe. It was an interesting morning.”

(Reprinted and adapted with permission from an article by Sue Roe in MnDOT’s Feb. 17, 2016 Newsline.)

Maintenance Operations, research

Willow shrubs could be next great Minnesota snow fence

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The benefits of living snow fences and other snow control tools to keep roadways clear of blowing and drifting snow have been known for decades, and MnDOT has been using a variety of these techniques for years to catch  snow before it gets to a road.

Living snow fences often consist of trees, grasses and even corn stalks left standing in a farmer’s field.  Now willow shrubs are being added to the list as a fast-growing, inexpensive snow control measure.

What’s new

WillowSeptember
Fish Creek willow shrubs (left) grow alongside corn in September 2015.

Researchers recently completed a study that investigated whether willow shrubs could make good living snow fences. While typical snow-fence plants, such as dogwood or cranberry shrubs, can take five to 20 years to establish themselves, shrub willows were effective at trapping snow after just two growing seasons, according to the study.

In spring 2013, researchers installed three varieties of shrub willow side-by-side in two-row and four-row configurations along about a quarter of a mile of Highway 14 in Waseca, where snow drifts are an issue. In April 2014, they cut the shrubs down to the ground  to encourage branching and bush density. Though the trimmed willows had little impact on drifting snow the first winter, each willow-shrub plot was collecting two to three metric tons of snow by the second winter, according to the research report. Researchers believe that after three or four growing seasons the willow shrubs could catch the entire mean annual snowfall on the site.

In the four-row configuration recommended by researchers, costs of raising, furnishing, planting and mulching came to about $3.60 per plant, which is dramatically less than the contract bid cost for traditional living snow fence species that cost more than $50 per plant. In addition, the willow shrubs could be harvested and sold as biomass every few years to provide an income source.

Past research

Willow trees is just the latest advancement in the state’s snow control program. A 2012 research project evaluated the costs and benefits of living snow fences and provided MnDOT with a payment calculator to determine how much to compensate landowners for installation and maintenance costs.

A recent research implementation project created a mobile-friendly Web version of the payment calculator tool.  The website also contains a tool for designing a own snow fence.

MnDOT has used these tools and other promotional efforts to nearly double the number of farmers with contracts for corn rows enrolled in the Living Snow Fences program.

What’s next

The willow species recommended by researchers will be evaluated further in 2017 when they install it as a living snow fence on a new construction site on Highway 60 between Windom and Mountain Lake. Researchers also recommend a future study to compare volume of road salt use before and after installation. They also want to look into identifying appropriate buffer distances to keep willow roots from interfering with cropland root systems.

Resources

research

Alternative fuels will help shape Minnesota’s transportation future

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The mix of fuels used to power the vehicles on our nation’s roadways is diversifying rapidly.  While gasoline and diesel are still dominant, an increasing percentage of vehicle power is coming from alternatives such as biofuel, natural gas, and electricity. What could this shift mean for Minnesota’s transportation future? MnDOT and the Minnesota Local Road Research Board turned to U of M experts for analysis.

“The rise of alternative fuels is something we need to keep a close eye on, because it presents a number of issues that may significantly alter our state’s transportation system,” says Adam Boies, an assistant professor in the U of M’s Department of Civil, Environmental, and Geo- Engineering (CEGE).

Minnesota leads the nation in biofuel use, in part due to a series of legislative acts designed to encourage ethanol production and consumption. Boies predicts, however, that biofuel consumption in the state is near saturation and that future shifts will likely be between biofuels. “These shifts may alter the routes of heavy-goods vehicles in the state as refineries shift from corn and soy to fuels derived from agriculture wastes and forest byproducts,” he says.

If the price of natural gas remains significantly lower than diesel fuel, natural gas vehicles will likely make up an increasing share of the heavy-duty vehicle fleet in Minnesota. A larger natural gas refueling infrastructure will need to be developed, most likely by private organizations that manage fleets of vehicles. “As this happens,” Boies says, “efforts must ensure that natural gas vehicles and refueling infrastructure do not emit significant quantities of methane, which has a high global warming potential.”

Minnesota electric vehicle sales have lagged behind the nation—winter temperatures are one factor—but Boies expects the numbers to rise. He estimates 16 percent of new cars sold in Minnesota in 2035, and 56 percent in 2050, will be electrified. The growing numbers will require a more robust charging infrastructure, likely supplied or subsidized by government agencies, he says.

In the long term, on-road charging systems are being investigated. In these systems, under study in several countries, charging coils embedded within the roadway transfer power wirelessly to vehicles. “The systems could make electric vehicles drastically more efficient by reducing vehicle battery size,” he says.

Better vehicle efficiency is likely to continue the trend of falling fuel tax revenues. “Minnesota will need a method for producing revenues from electric vehicles to maintain long-term funding for the transportation road network,” he says. “Currently the higher price of electric vehicles results in increased revenues during vehicle registration, which tends to offset the difference in fuel tax revenues. However, as the price differential between electric vehicles and traditional vehicles shrinks, there will be decreased funding for Minnesota roadways unless additional revenue sources are found.”

Finally, emphasis on fuel efficiency in the light-duty and heavy-duty vehicle fleets will drive the weight of these vehicle segments in opposite directions. “Light-duty vehicles will get lighter and heavy-duty vehicle fleet operators will lobby for increased weight limits on Minnesota roadways to reduce the energy intensity of goods deliveries,” Boies says. “This growing disparity in weight between the two vehicle classes may require increased safety measures to reduce the severity of crashes between vehicle classes.”

“The question of how alternative fuels and electric vehicles will impact the transportation system, ownership models, and operating costs, as well as vehicle and driver safety, are extremely important topics to study,” says Ken Buckeye, MnDOT program manager. “The potential for these trends to impact our revenue streams is also very significant. When you couple those trends with the federal mandate for a CAFÉ standard of 56 mpg by 2025, we are likely to see some profound impacts that reach across modes, jurisdictions, and funding mechanisms.”

Boies’s research is part of a multi-pronged study funded by MnDOT and the LRRB that analyzed the technological shifts altering surface transportation and the implications for Minnesota. Other contributors included CEGE professor and principal investigator David Levinson and associate professors Jason Cao and Yingling Fan of the Humphrey School of Public Affairs. Their high-level white papers are compiled in a final report: The Transportation Futures Project: Planning for Technology Change.

Maintenance Operations, Traffic and Safety

Video Demonstration: Robotic Message Painter Prototype

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In the above video, University of Minnesota-Duluth Associate Professor Ryan Rosandich tests a prototype of a robotic arm he developed to paint messages and markings on roadways. He calls the machine “The MnDOT Robot.”

During a test run in October 2015, the MnDOT robot painted a right-turn arrow and the word “ahead” on pavement at MnDOT’s Pike Lake station in Duluth.

Rosandich hopes commercial companies will show an interest in further developing his proof-of-concept technology into something that road authorities can use regularly to make work easier, faster and safer for their employees.

Companies interested in commercializing this technology can contact Andrew Morrow at amorrow@umn.edu.

Editor’s Note: The paint used in the above demonstration was diluted due to the cold weather at the time of the demonstration and does not reflect the condition of the paint expected in a typical application.

research, Traffic and Safety

Applying LiDAR to county transportation systems

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A handful of county highway department employees in the Rochester area gathered recently at the Olmsted County Public Works Service Center for a presentation and live demonstration by University of Minnesota Research Fellow Brian Davis about his team’s work involving light detection and ranging – or LiDAR.

“LiDAR is like radar, but with light,” Davis said. “It gives you information about what’s around the sensor.”

Event attendees gather around a sedan outfitted with a spinning LiDAR sensor. (Photo by Micheal Foley, MnDOT)
Event attendees gather around a sedan outfitted with a spinning LiDAR sensor. (Photo by Micheal Foley, MnDOT)

Davis and his fellow researchers have outfitted a sedan with special LiDAR equipment and other technology that is capable of capturing a 360-degree, 3-D view of a scene in real time.

“We use the car as a test bed,” Davis said. “We have a lot of different types of sensors on the car that we use for the different projects that we’re working on. Right now we have a LiDAR sensor on top. Sometimes we have a high-accuracy GPS receiver in there. We have a cellular modem. We have a handful of inertial sensors. So it’s a lot of different stuff that we use to cater to the application.”

For his presentation, Davis showed the attendees some of the data his team had already collected.

Davis presents data that shows the LiDAR-equipped sedan moving along a roadway. (Photo by Micheal Foley, MnDOT)
Davis presents data that shows the LiDAR-equipped sedan moving along a roadway. (Photo by Micheal Foley, MnDOT)

“We showed a handful of pre-collected data at a handful of intersections around Rochester and Minneapolis,” Davis said. “What it shows is the point cloud collected by the sensor – just the raw point cloud with no post-processing done. In that information you can see people moving through it, cars moving through it, buses and light rail trains.”

Event attendees move around the sedan to see how the LiDAR sensor views them. (Photo by Micheal Foley, MnDOT)
Event attendees move around the sedan to see how the LiDAR sensor views them. (Photo by Micheal Foley, MnDOT)

After the presentation, Davis led the group to the parking lot for a close-up look at the technology and how it collects data and displays that data in real time. Le Sueur County GIS manager Justin Lutterman was among those who could envision possible applications for LiDAR.

“It’ll be interesting to see where this can go,” Lutterman said. “I’m sure the private industry will take off with this and emergency management, or the sheriffs and ambulances, would appreciate this kind of technology on their vehicles for a situation they might have to recreate. Roads and traffic designers  would be able to monitor their resources, pavements, traffic counts and things like that.”

Over the coming months, researchers will gather more data to develop a workshop for county personnel interested in learning more about LiDAR and how it can be applied in their transportation systems.

“The next steps for this project are to collect some data with the car at intersections. Then we can use that information to fine tune our algorithms,” Davis said. “What the algorithms are going to do is take that raw data and give us useful information, like the number of cars, or the time a car passes through an intersection. That all feeds into the workshop we’re developing. The workshop is going to be for county GIS workers, traffic engineers and county engineers who are interested in learning about these technologies.”

research

Winter seminars highlight research on work-zone safety, culvert design, and more

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Join us in person on the U of M campus or tune in online to the CTS winter research seminars. The seminars will highlight a sampling of the latest transportation research at the U of M.

Here’s this year’s seminar schedule:

Each seminar will be held in Room 50B at the Humphrey School of Public Affairs. Or, if you can’t make it in person, you can watch the seminars live online or view recordings posted after the events. For details about the live broadcasts, see the individual seminar web pages.

There’s no cost to attend, and each seminar qualifies for one Professional Development Hour.

Hope to see you there!

Materials and Construction

MnDOT, Alabama center team up for national pavement research

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The nation’s two largest pavement test tracks are planning their first-ever co-experiments.

The Minnesota Department of Transportation’s Road Research Facility (MnROAD) and the National Center for Asphalt Technology (NCAT) began discussing a formal partnership last year and have now asked states to join a pair of three-year research projects that will begin this summer.

Representatives of the test tracks are meeting next week in Minneapolis at the 19th Annual TERRA Pavement Conference. They said the partnership will develop a national hot mix asphalt cracking performance test and expand the scope of existing pavement preservation research at the NCAT facility in Auburn, Alabama, to  include northern test sections in Minnesota.

MnROAD plans to build test sections at its facility and also off-site on a low- and high-volume road, which may include concrete test sections if funding allows. These Minnesota test sections will supplement 25 test sections built by NCAT on an existing low-volume haul route in 2010 and an off-site high-volume test road planned for this summer in Alabama to assess the life-extending benefits of different pavement preservation methods. Both agencies have also been developing performance tests to predict the cracking potential of asphalt mixes, and they will now work together on that research as well.

“We will collect and analyze the data in similar ways, and I think we’ll have a greater appeal nationally, as we cover a range of climate conditions,” said MnROAD Operations Engineer Ben Worel.

Participation in the pavement preservation study is $120,000 per year for the initial research cycle, which will drop to $40,000 after three years; the cracking study will run three years at $210,000 per year.  Alabama will be the lead state for this effort.

State departments of transportation are asked for commitment letters this month if they are interested in joining either study, even if they do not have SP&R (State Planning and Research) dollars available at the time. Participating agencies will get to design the scope of the research and be kept advised of the ongoing findings, so they can benefit early from the project. Initial planning meetings will be done through a series of webinars in March and April of this year with participating agencies.

At a January 8 webinar, speakers said the research will help states determine how long pavement preservation treatments will last.

“Many DOTs have really well-designed and well-thought-out decision trees, where they can take pavement management data and end up with a rational selection of pavement alternatives. But the issue of extending pavement life is the really big unknown, because references provide a broad range of expected performance,”  NCAT Test Track Manager Buzz Powell said.

Another benefit is that states can learn how pavement treatments hold up in both hot and cold climates.

“It’s 14 degrees right now in Mississippi. It rains about every three days, freezes and then thaws,” said Mississippi Chief Engineer Mark McConnell. “So we need to know how pavement preservation is going to work in the north as well.”

For additional information, contact Ben Worel (ben.worel@state.mn.us) at MnROAD or Buzz Powell (buzz@auburn.edu) at NCAT.

mnroad_ncat
Aerial views of the pavement test tracks at MnROAD (left) and NCAT (right).
Traffic and Safety

Six Ways to do Multimodal in Greater Minnesota

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Can rural Minnesota do multimodal?

You betcha, says a new study by University of Minnesota researcher Carol Becker, who compiled 65 examples of innovative multimodal rural and small urban transportation projects from around the United States.

The study, funded by the Minnesota Department of Transportation, looks at alternatives for promoting and strengthening multimodal transportation in rural and small urban areas. Becker developed these six case studies to showcase different modes and strategies:

Retrofitting Sidewalks

The city of Olympia, Washington, was mostly built during the automobile era. As a result, most of the city developed without sidewalks. In 2004, Olympia passed a voter referendum that linked enhanced parks with adding sidewalks throughout the city. The referendum was supported by parents who wanted safe routes to school for their children and by environmentalists who wanted alternatives to driving. But the key to voter approval was linking recreation at parks with recreation walking to and from the parks. The Parks and Pathways program is now retrofitting miles of sidewalks into neighborhoods.

A sidewalk that was built using utility tax funds on San Francisco Avenue in Olympia, Washington.
A sidewalk that was built using utility tax funds on San Francisco Avenue in Olympia, Washington.
Intercity Bus Service

North Dakota has the third-lowest population density in the United States. Despite this, it has a network of buses that connect small towns to larger regional centers. Such alternatives to driving allow residents — particularly elderly and disabled persons — to stay in their communities rather than move to large cities to access needed services.
InterCity

Senior Transportation

A nonprofit in Mesa, Arizona, implemented a program to reimburse eligible seniors for car trips provided by other individuals. The program was moved to the regional transit provider for expansion. It did not scale up well, however, and was recently replaced with the East Valley RideChoice Program, which provides seniors and disabled adults with  discounted cards for taxi service. RideChoice participants can receive up to $100 of taxi service per month for either $25 or $30, depending on their city of residence.

Photo courtesy of Valley Metro RideChoice
Photo courtesy of RideChoice
Integrating Highways into Small Town Fabric

One challenge to making smaller communities more walkable and pedestrian-friendly is that most small towns are built around MainStreethighways. In fact, unless a bypass has been built, the main street of a small town is also typically a highway. This creates a conflict between groups who want to move vehicles efficiently and groups who want pedestrian-friendly downtowns.

Oregon took two steps to help mediate this:

  • Added a functional classification to the Oregon Highway Manual for the portion of roadway that runs through small towns. This functional classification has very different design standards that can accommodate walking, biking, commercial activity along the roadway, parking along the roadway and many other small-town needs.
  • “Main Street: When A Highway Runs Through It” was written to help local governments understand their options for creating a multimodal environment and better advocate for their interests with the Oregon Department of Transportation. The document explains ODOT funding processes and  shows examples of design options. Local governments can then adopt these elements and standards into their local plans, which ODOT must work with when doing highway improvements.
Complete Streets

Clinton, Iowa, is a city with a population of 27,000 on the Mississippi River in eastern Iowa. In 1995, the rail yard closed, which provided an opportunity to redevelop land. The city created a comprehensive long-range plan that included remediating soil contamination, purchasing land for redevelopment, realigning two streets and increasing transportation choices with a “complete streets” design. The reclaimed land will support a multi-use path, sidewalks and connections to cross streets.

Approximately $50 million has been secured for the project.  A $2.7 million Transportation Investment Generating Economic Recovery (TIGER) grant was also received from the U.S. Department of Transportation in 2012 to pay for a multi-use trail with a direct connection to the Mississippi River Trail, decorative lighting and plantings. In the future, land will be sold for higher density, walkable development.

A look at part of Clinton, Iowa’s redeveloped old railroad area, now called Liberty Square.
Impact Fees for Funding Infrastructure

As resistance increases to broad-based taxes, there has been a shift toward funding transportation with fees linked to specific projects. Examples include:

  • Concurrency laws, which require capacity in governmental systems (either planned or existing) before development can occur. If capacity does not exist, development cannot occur. In the state of Washington, a number of cities use concurrency to set transportation fees paid by new development. Bellingham, Washington, uses this kind of system to raise funds for transportation projects.
  • Development impact fees. Contra Costa County, California, has a capital plan for transportation improvements and sets a fee that is paid by new development to fund that infrastructure. Fees vary from under $1,000 to over $15,000 depending on where new development is occurring. The county expects to raise more than $845 million in transportation dollars from 2014 to 2030 using such a mechanism.
  • Allowing local units of government to create special districts to fund transportation projects.
Related Resources

Rural and Small Urban Multi-Modal Alternatives for Minnesota – Final Report

Materials and Construction

Partnership planned for nation’s top pavement testing facilities

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The nation’s two largest pavement testing centers are planning to partner in order to better leverage research performed at their cold and hot-weather facilities.

MnROAD, located in Albertville, Minnesota, and its southern U.S. equivalent, the National Center for Asphalt Technology in Auburn, Alabama, are full-scale test tracks that evaluate different types of pavement material under real-life conditions using semi-trailer truck and live interstate traffic.

Each facility has a history of evaluating the performance of pavement preservation treatments, including chip sealing, micro-surfacing, crack sealing and thin overlays. To address needs in both northern and southern climates, similar test sections would be developed at each facility to address national issues.

“By working together we can maximize the potential for each track,” said MnROAD Operations Engineer Ben Worel. “A closer relationship between NCAT and MnROAD is a logical progression in developing and evaluating new sustainable technologies, pavement systems and construction methods that lead to safer, quieter, lower-cost and longer-lasting roads.”

A test track at the National Center for Asphalt Technology in Alabama, MnROAD's hot-weather equivalent.
A test track at the National Center for Asphalt Technology in Alabama, MnROAD’s hot-weather equivalent.

The partnership idea was introduced to federal officials earlier this month at a national pavement performance conference in Minneapolis. Final details must still be worked out.

One of the workshops at the event discussed the proposed partnership between MnROAD and NCAT. Further talks are expected at the end of October.

“NCAT is thrilled about the opportunity for a partnership with MnROAD to address pavement research needs at a national level,” said NCAT Director Randy West. “Bringing NCAT and MnROAD results together will expand the climate base, loading distribution and other important pavement factors.”

Pavement conference

Pavement engineers from around the nation gathered Sept. 2 to 5 for the Midwestern Pavement Preservation Partnership forum and the SHRP2 R26 Workshop for the Preservation of High-Traffic-Volume Roadways, which featured tours of MnROAD, Minnesota’s cold weather pavement testing facility.

Conference participants also reviewed the latest preservation techniques being developed for high volume roads. MnROAD’s chip sealing study, which demonstrated that highways with an average daily traffic (ADT) of 58,000 can be successfully chip sealed, was especially attention-grabbing for agencies who don’t chip seal on roads with more than 2,000 ADT.

A national panel of speakers included Michael Trentacoste, director of the federal Turner-Fairbank Highway Research Center (pictured in top photo), who discussed Federal Highway Administration’s support of pavement preservation research and implementation.

With about 160 people in attendance over four days, MnDOT Materials Engineer Jerry Geib said the conference was successful in sharing the benefits of pavement preservation techniques with other state DOTs and federal highway officials who want adopt new practices to help alleviate budget constraints.

Maintenance Operations, Materials and Construction

MnDOT saves time, money with new contracting method

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Thanks to a flexible new contracting method, the cost and time of delivering small highway projects in Minnesota should go down.

The Minnesota Department of Transportation is now able to put road construction contractors on standby for certain types of projects, rather than bid each project individually, due to the adoption of Indefinite Delivery/Indefinite Quantity (IDIQ) contracts.

“IDIQ contracts give MnDOT more flexibility and the ability to get to the field quicker for work that we need repeated routinely, such as culvert repairs, overlays and seal coats,” said Kevin Kosobud, project development engineer with MnDOT’s Office of Construction and Innovative Contracting.

IDIQs also provide flexibility when needs are uncertain.  Contracts are often used for multiple small projects that are similar in scope, but difficult to quantify in cost and timing.

For instance, the state of Florida awards IDIQs for hurricane debris removal, activating and paying contractors only when a hurricane necessitates the service.

Although IDIQs showed great promise, MnDOT had to develop a framework to implement them.

The federal government has used IDIQ contracts since the 1980s, but only a small number of state DOTS have used them to procure construction services. No standard procedures existed for their use by state DOTs, and federal procedures are not always applicable at the state level.

MnDOT hired Iowa State University researchers to examine IDIQ usage across the country and develop implementation procedures for Minnesota. (Read a summary of their research here.)

Researchers examined contracting practices at 14 different transportation agencies to  recommend guidelines for Minnesota to follow, which allowed MnDOT to begin awarding IDIQ contracts in April 2013.

Case study analyses show clear benefits where IDIQ has been used: acceleration of the project delivery period, reduced construction costs and flexible delivery scheduling.

“IDIQs can help DOTs get better prices for routine services via an economy of scale, for instance, by awarding a contract for a larger number of culvert repairs rather than awarding a single contract for each repair,” explained Doug Gransberg, professor of construction engineering at the Iowa State University Institute of Transportation.

Agencies can award IDIQ contracts individually or collectively.

With a single-award contract, a single contractor is awarded task orders based on the pricing furnished in the initial bid package; multiple-award contracts determine a pool of qualified contractors who may subsequently bid on task orders.

*Editor’s note: This article was adapted from the September-October 2014 issue of our Accelerator newsletter. Read it online or sign up for your free subscription.

Related Resources
  • Leveraging the Advantages of Indefinite Delivery/Indefinite Quantity Contracts – Technical Summary (1 MB, 2 pages); Final Report (expected Fall 2014)