Tag Archives: minnesota department of transportation

Maintenance Operations, Materials and Construction

MnDOT saves time, money with new contracting method

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Thanks to a flexible new contracting method, the cost and time of delivering small highway projects in Minnesota should go down.

The Minnesota Department of Transportation is now able to put road construction contractors on standby for certain types of projects, rather than bid each project individually, due to the adoption of Indefinite Delivery/Indefinite Quantity (IDIQ) contracts.

“IDIQ contracts give MnDOT more flexibility and the ability to get to the field quicker for work that we need repeated routinely, such as culvert repairs, overlays and seal coats,” said Kevin Kosobud, project development engineer with MnDOT’s Office of Construction and Innovative Contracting.

IDIQs also provide flexibility when needs are uncertain.  Contracts are often used for multiple small projects that are similar in scope, but difficult to quantify in cost and timing.

For instance, the state of Florida awards IDIQs for hurricane debris removal, activating and paying contractors only when a hurricane necessitates the service.

Although IDIQs showed great promise, MnDOT had to develop a framework to implement them.

The federal government has used IDIQ contracts since the 1980s, but only a small number of state DOTS have used them to procure construction services. No standard procedures existed for their use by state DOTs, and federal procedures are not always applicable at the state level.

MnDOT hired Iowa State University researchers to examine IDIQ usage across the country and develop implementation procedures for Minnesota. (Read a summary of their research here.)

Researchers examined contracting practices at 14 different transportation agencies to  recommend guidelines for Minnesota to follow, which allowed MnDOT to begin awarding IDIQ contracts in April 2013.

Case study analyses show clear benefits where IDIQ has been used: acceleration of the project delivery period, reduced construction costs and flexible delivery scheduling.

“IDIQs can help DOTs get better prices for routine services via an economy of scale, for instance, by awarding a contract for a larger number of culvert repairs rather than awarding a single contract for each repair,” explained Doug Gransberg, professor of construction engineering at the Iowa State University Institute of Transportation.

Agencies can award IDIQ contracts individually or collectively.

With a single-award contract, a single contractor is awarded task orders based on the pricing furnished in the initial bid package; multiple-award contracts determine a pool of qualified contractors who may subsequently bid on task orders.

*Editor’s note: This article was adapted from the September-October 2014 issue of our Accelerator newsletter. Read it online or sign up for your free subscription.

Related Resources
  • Leveraging the Advantages of Indefinite Delivery/Indefinite Quantity Contracts – Technical Summary (1 MB, 2 pages); Final Report (expected Fall 2014)
Materials and Construction, Pedestrian

Why is all the colored concrete deteriorating so fast?

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There’s nothing like colored concrete to make a crosswalk, sidewalk or breezeway look snazzy.

But the extra touch that many cities are putting into their downtown streetscapes may not be so pretty in just a few short years.

Early cracking has prompted the city of Vadnais Heights to tear up its colored concrete, and the city of Centerville — which installed colored concrete only six years ago — plans to follow suit, said MnDOT’s Senior Road Research Engineer Tom Burnham.

Both cities participated in a recent study, sponsored by the Local Road Research Board and conducted by MnDOT, to determine what is causing the early deterioration.

Across Minnesota, many of the estimated 45 colored concrete projects have experienced early deterioration, particularly microcracking near contraction joints. While this type of distress also occurs with regular concrete, it appears to be accelerated in the colored concrete projects, within five years in some instances.

Although the newly released study identifies likely causes for the failing colored concrete, further research is needed to evaluate proposed solutions.

Findings

Researchers determined that the colored concrete mixtures have likely been too porous for Minnesota winters, allowing deicing chemicals to leach in and wreak havoc. Although not quite as problematic for sidewalks and medians — which aren’t salted as heavily — it is especially bad for colored crosswalks.

A denser concrete mixture (one formed with less water) is recommended; however, constructing the concrete panels this way will require extra steps.

“There are chemicals that can be added to the mixture to artificially lower that water-to-concrete ratio,” Burnham said. “This will allow a  denser mixture to be more easily placed.”

The city of Centerville plans to tear up its colored concrete. This photo shows early joint deterioration.
The city of Centerville plans to tear up its colored concrete. This photo shows early joint deterioration.
Color in vogue

Although there was a spate of colored concrete construction in Ramsey County in the late 1990s, it has only come into fashion in the rest of the state within the last five to six years, according to Burnham.

“You go to almost any community and they’re installing it — on their sidewalk and medians and also crosswalks,” said Burnham, who coordinated the research study.

Because of the added expense, cities may be very disappointed in the results.

The city of Stillwater, which installed a colored concrete panel crosswalk on its main street just two years ago (see top photo), is already experiencing cracking and deterioration in several panels.

Possible remedies

Although reducing the porosity of the colored concrete mixture should help,  it won’t solve everything.

Another issue is the curing. The typical white curing product can’t be applied like it is with standard concrete, so curing the colored panels is more challenging, Burnham explained.

There are possible remedies, however, to assist with the curing, such as wet burlap or curing blankets.

Adding complexity to the issue are the new deicing chemicals on the market, which are also impacting regular road materials.

Several test samples showed evidence of chemical attack of the cement paste and fine aggregates, as well as an alkali-silica reaction, which can cause cracking or spalling and isn’t normally seen in regular concrete.

“Is there anything unique with the coloring that would accelerate the observed chemical reactions? We didn’t feel we had enough samples and knowledge at this point to conclusively say,” Burnham said.

Different construction techniques could go a long way toward increasing the livelihood of colored concrete; however, it could take several years of observation to determine if other methods work.

MnROAD is considering adding colored concrete panels to its facility for testing.

Until more questions are answered, MnDOT researchers are recommending repair techniques and alternative streetscaping ideas to cities, such concrete stains, pavers or colored high friction surface treatments.

In addition to sharing the findings with cities and counties, Burnham wants to educate contractors.

“We hope this research is a wake-up call for the colored concrete industry too because we don’t want the industry to die in Minnesota,” he said. “If it can work, we want cities and counties to be able to use it.”

*Editor’s Note: This story was updated 09/04/2014 to specify that this research project was funded entirely by the Local Road Research Board, and that MnDOT conducted the research.

Related Resources
  • Investigation and Assessment of Colored Concrete Pavement — Final Report (PDF, 20 MB, 368 pages); Technical Summary (forthcoming)
Bicycling, Pedestrian, Traffic and Safety

Five Innovative Ways to Make Bicyclists and Pedestrians Safer

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Last year, 41 people were killed while walking or biking on Minnesota roads and nearly 1,700 were injured.

Dozens of measures are available, however, for making roads safer for pedestrians and cyclists. Minnesota Department of Transportation Pedestrian and Bicycle Safety Engineer Melissa Barnes reviewed some of these design techniques in a recent presentation to city and state transportation engineers. (Watch the full webinar.)

We asked Barnes to highlight her favorite bike and pedestrian safety countermeasures used in Minnesota.

Rectangular Rapid Flashing Beacon RRFB

An unusually effective new pedestrian warning device, called the Rectangular Rapid Flashing Beacon, has become quite popular.

User-activated, the device alerts drivers to a pedestrian’s presence with a bright flashing beacon that “looks kind of like an ambulance or fire truck light,” Barnes said. (RRFBs can also be activated passively by a pedestrian’s presence.)

Studies have shown that the number of motorists stopping for pedestrians increases from 18 to 81 percent with the RRFB. Another plus: the device doesn’t appear to lose its effectiveness over time. After two years, compliance has been shown to still be more than 80 percent.

Advanced Stop Lines

It’s not uncommon for a motorist to stop for someone in a crosswalk, only for the vehicle following them to not see the pedestrian and veer around, driving through the crosswalk.

But an advanced stop line, placed 20 to 50 feet prior to a crosswalk, is effective at making both vehicles stop and see the person in the crosswalk.

“They are a really good option at an unsignalized, mid-block crossing,” said Barnes, although the stop line may not be a good option for a two-way stop.

Advanced stop lines have been shown to reduce pedestrian-vehicle conflict up to 90 percent; however, stop lines shouldn’t be placed too far in advance of the crossing, because motorists might then ignore them.

Leading Protected Interval

An innovative treatment called the Leading Protected Interval minimizes conflict by allowing pedestrians to enter a signalized intersection before vehicles do.

The walk signal begins three to seven seconds before the parallel street turns green by extending the time all lights are red.

A right turn on red can be prohibited with this device; however, even without the prohibition, the Leading Protected Interval has been shown to reduce crashes by 5 percent.

Protected Bike Lanes

Protected Bike Lanes

Bike lanes buffered from  traffic with some sort of physical barrier, even parked cars, will reduce all types of crashes. They also increase comfort levels for cyclists, helping keep bikes off the sidewalk.

“A lot of people are much more comfortable biking in these than a regular bike lane,” Barnes said. “It can be a very effective solution for places with lots of cyclists.”

Protected bike lanes, also called cycle tracks, also have a traffic-calming effect.

In New York City, the cycle track reduced all types of crashes an average of 40 percent and up to 80 percent on some roads.

“The challenge is how to design these at intersections,” Barns said. “It’s hard to get the turns right and get everybody visible. It’s pretty important to design these carefully at intersections.”

For those reasons, two-way cycle tracks work best on one-way streets, she said.

Flexible Bollards
Flexiblebollard
Photo courtesy of Reliance Foundry

Flexible bollards create temporary curb lines that encourage vehicles to slow down. They can be installed easily and inexpensively.

Flexible bollards bend up to 90 degrees when struck by an errant vehicle. They do not physically stop a car, but encourage vehicles to stay within their lane. Although they can create additional maintenance, they are a good interim solution at locations that need an immediate fix, but have no funding to do so.

Traffic and Safety

Six effective low-cost safety improvements for roads

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For the past 10 years, Minnesota and 37 other states have pooled their resources to test the effectiveness of roadway safety improvement strategies. The project, appropriately titled “Evaluation of Low-Cost Safety Improvements,” evaluates key strategies laid out in a national guidebook aimed at reducing the number of annual highway deaths.

Participating states say the project, which has now been extended a total of eight times beyond its original scope, has been a resounding success. MnDOT Safety Engineer Brad Estochen said the pooled-fund study has provided state DOTs much-needed evidence to gain support for implementing new safety improvements.

“Some states want to do a certain strategy, but don’t have the institutional support,” Estochen said. “Through the collaboration of the Peer Exchange, they have national results they can point to.”

We asked Estochen, MnDOT’s technical liaison for the pooled fund, to name his top strategies to come out of the study.

Traffic calming measures

Roadway

One phase of the study used simulated driving scenes to examine methods of traffic calming (i.e., getting drivers to slow down) in  rural towns. The research found that drivers were most impacted by chicanes — extra curves in the road — and the presence of parked cars on the street. An alternative strategy, curb extensions (also called “bulb-outs”), was found to offer only a small potential safety benefit or no benefit at all.

(Read more about this phase of the study.)

Nighttime visibility improvements

DSC_6498

Researchers also looked at ways of improving nighttime driver visibility on rural roads. Edge lines and post-mounted delineators were selected as the best alternatives for improving curve visibility at night, with curve detection improving 12 percent to 70 percent due to enhanced edge lines. The results are significant, since horizontal curve sections of two-lane rural roads are a major source of roadway fatalities.

(Read more about this phase of the study.)

Flashing beacons at stop-controlled intersections

One way to make drivers aware that they’re approaching a stop sign is to add a flashing beacon to the intersection. Researchers installed various configurations of flashing beacons at more than 100 sites in North and South Carolina and examined the crash data before and after installation.

Courtesy of K-Kystems
Courtesy of K-Kystems

Results indicate that standard flashing beacons, as well as some “actuated” beacons (i.e. those that only turn on when traffic is approaching the intersection), are not only effective at reducing crashes, but also economically justifiable based on cost-benefit calculations.This research helped pave the way for more widespread adoption of Minnesota’s Rural Intersection Conflict Warning Systems (RICWS).

(Read more about this phase of the study.)

Edgeline rumble strips

DSC_4106pse

Edgeline rumble strips on curves were shown to significantly improve safety in the third phase of the study, which tested a variety of techniques.

Whereas rumble strips are traditionally ground into centerline or on the shoulder, Kentucky and Florida experimented with placing rumble strips right along the white edgeline of curved sections of road. This method was shown to reduce overall crashes by 29 percent.

(Watch the FHWA website for updates on this phase of the study.)

Red light enforcement devices

Red light indicator
In Florida, crashes due to people running the red light fell by 33 percent thanks to a small light that turns on when the signal turns red. This little light bulb, which is placed on top of a signal, allows for a police officer to sit at the other end of the intersection rather than pursue a car right through the intersection. Not only is it safer, but motorists are also more likely to obey the signal if they know police might be watching on  the other side.

Researchers are also still collecting data on the other techniques studied in phase three, including surface friction treatments on curves and ramps and larger curve warning signs (called chevrons). Watch the FHWA website for updates.

Wider roads in rural areas

manufacturing

Could simply shifting the edge lines of a rural road reduce the number of accidental drive-offs?

Yes, according to this study, which evaluated the effectiveness of various lane-shoulder width configurations on rural, two-lane undivided roads using data from Pennsylvania and Washington.

In general, results were consistent with previous research, showing crash reductions for wider paved widths, lanes and shoulders. For specific lane-shoulder combinations, the study found a general safety benefit associated with wider lanes and narrower shoulders for a fixed pavement width; however, there are exceptions. The report has a chart that shows the optimal lane-shoulder combinations for different sizes of roads.

In theory, there should be no additional cost for these strategies, as an edgeline can be re-striped as part of an existing resurfacing project.

Materials and Construction

Chip sealing: not just for local roads anymore (video)

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Chip-sealing — spraying an asphalt emulsion over existing pavement and then covering it with fine aggregate — is a cost-effective alternative to resurfacing asphalt pavements. Traditionally, however, it has only been used on rural and low-volume urban roadways.

During a recent visit to MnROAD, we filmed a road crew chip-sealing a test section on I-94 and spoke with MnDOT Research Project Supervisor Tom Wood, who explained why chip sealing can also be an effective treatment for high-volume roadways.

*Note: This story was updated on 08/12/2014 to clarify that the chip sealing shown in the video involves spraying an “asphalt emulsion” rather than “hot liquid asphalt,” as stated in an earlier version of this post.

Environment

Reducing construction pollution by skimming stormwater ponds

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Soil carried away in stormwater runoff from road construction sites can pollute lakes and rivers.

Stormwater settling ponds provide a place for this sediment to settle before the water is discharged into local bodies of water. However, since stormwater ponds have limited space, a mechanism is needed to remove clean water from the pond to prevent the overflow of sediment-laden water.

MnDOT-funded researchers have designed temporary stormwater ponds with floating head skimmers that can remove clean water from the surface of the settling pond, using gravity to discharge water into a ditch or receiving body.

The Marlee Float from the SW Fee Saver is one of five currently available floating-head skimmers that researchers identified.
The Marlee Float from the SW Fee Saver is one of five available floating-head skimmers that researchers identified.

This is a new approach for MnDOT and Minnesota cities and counties, so research was needed to provide practical guidance for how to use these devices on construction sites.

“This was a small-scope implementation project for professionals to use as they design temporary stormwater ponds that meet state parameters,” said Dwayne Stenlund, MnDOT Erosion Control Engineering Specialist.

A new MnDOT study identifies five methods for “skimming” stormwater ponds that can improve a pond’s effectiveness by 10 percent. MnDOT researchers also created designs for temporary stormwater ponds on construction sites with the capacity to remove approximately 80 percent of suspended solids.

These designs will help contractors meet federal requirements for stormwater pond dewatering. Researchers also determined how often a pond’s deadpool must be cleaned, based on watershed size and pool dimensions.

“When sediment settles, it’s hard to determine when to clean out a pond. Based on the density of the sediments in the Minnesota River and the loading rates we computed, we were able to calculate how often we need to clean out a pond so sediment doesn’t reach the height of the skimmer,” said Joel Toso, principal of Wenck Associates and a consultant for the project.

Resources

Reducing Construction Pollution by Skimming Stormwater Ponds – Technical Summary (PDF, 2 MB, 2 pages); Final Report (PDF, 3 MB, 43 pages)

Materials and Construction

LRRB web tool tracks research projects around the state

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As public works employees come and go, past research efforts — and the valuable knowledge gained — often goes with them.

But a recently launched web application allows users to track innovative pavement projects for a lifetime.

“It’s something everyone has always said we need to have,” said MnDOT Research Operations Engineer Jerry Geib, who worked on the project for the Minnesota Local Road Research Board.

Using an online map, city and county engineers can enter road test sections that they want to observe for many years due to a particular construction method or material that was used. Too often, the knowledge about such projects is lost when a particular staff person leaves an agency.

Not only will the lessons learned be remembered within the organization, but the results can also be shared with others.

More than 1,400 projects (including some on state roads) previously identified by MnDOT have been entered into the system. Search fields allow users to look for a particular type of project anywhere in the state or they can zero the map in on a particular area of the state.

The website is still in beta form, but functional.

“It’s complete, we just want people to use it so we can improve it,” said MnDOT Research Project Engineer Melissa Cole, who began planning the site two years ago.

One featured project is a 1.8-mile section of dirt road in Wabasha County that had an Otta seal applied in 2007 (photo below). It is one of only a handful of lightly surfaced roads in the state (an improvement over a gravel road, but less expensive than asphalt ) so there is great interest in watching how it performs.

One of the projects being tracked is Wabasha County Road 73, one of only a couple lightly surfaced (Otta seal) roads in the state.
One of the projects being tracked is Wabasha County Road 73, one of only a handful of lightly surfaced (Otta seal) roads in the state.
More to come

The LRRB initiated the project in 2009, but it was put on the back burner for a while due to funding constraints. MnDOT ‘s technology staff began development of the current site about 11 months ago.

Anyone can look at the website, but cities and counties require permission to post projects (contact ResearchTracking.DOT@state.mn.us for credentials). They  can upload photos, plans and weblinks relating to a particular project.

“We want to track anything that is worthy of looking at a few years from now,” Geib said.

Because the website uses Google maps, users can also view archived satellite and ground-level 360-degree imagery of the roads and bridges.

The website is viewable on a tablet, but it still must be tested on smart phones. Developers hope that crews will be able to submit information right from the field.

“We’re pretty happy with it,” said MnDOT software developer John Jones. “We think we’re headed in the right direction.”

The website might eventually be expanded for other areas, such as geotechnical (foundation work), whose practitioners have already expressed an interest.

A rumble strip applied to a center line on Highway 14 near New Ulm in 2004 is being tracked.
A rumble strip applied to a center line on Highway 14 near New Ulm in 2004 is one of the projects being tracked.
Research, Traffic and Safety

MnPASS: Two systems, both work

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I-35W’s MnPASS lane, where vehicles can frequently enter and exit the high-occupancy toll lane, is just as safe as the MnPASS lane on I-394, where motorists only have a few shots to enter the system, a new study finds.

Researchers at the Minnesota Traffic Observatory undertook the MnDOT-funded study because of objections to open systems like the one on 35W.

“The federal government has very strong arguments against the open system. They’re saying it’s going to be dangerous – cause more disruption and more congestion,” said John Hourdos, director of the Minnesota Traffic Observatory. “We found that both roadways are working very well today because they were designed appropriately for their location.”

The definition of an open system is one that has more opportunity for access than restriction. On 35W, a dotted white lane means vehicles can enter the toll lane at will, and a solid line bars access.

Vehicles must have two occupants on-board or an electronic pay card to use the express lanes during rush hour.

MnPASS on Highway 35W.

The reason I-35W allows vehicles to enter MnPASS more frequently than I-394 is because there are more ramps where new vehicles are entering the freeway and might want to get on MnPASS.

Researchers studied whether accidents are more likely to occur by studying the number of accident-inducing vehicle movements along the 35W corridor. They found that areas where accidents are mostly likely to occur are also where the lane would have to allow access anyway under a closed system like 394.

The study also looked at mobility, determining that MnPASS users have just as good free-flowing traffic under the open system.

Helpful tools

Researchers also created design tools that engineers can use to determine where access points should be on MnPASS lanes.

Until now, engineers have relied on rule of thumb. For example, the general guidance for allowing access on a closed system was 500 feet for every lane between the entrance ramp and the HOT.

The tools can be used to automatically determine how fluctuations in the MnPASS fee will affect congestion within the lane.

The fee to use MnPASS depends on the time of day.

As the express lane become more congested, the fee to use it increases. This slows the number of cars entering the lane, increasing the speed of the vehicles already in the lane.

“We ran the tool on three locations on 35W and found that, for example, on Cliff Road, you can increase the traffic by 75 percent and still be okay,” Hourdos said. “You have more leeway there than north of the crossroads of Highway 62 and 35W, for instance.”

 Related Resources
Bridges and Structures, Traffic and Safety

Study to develop bridge load limits for tractors

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Minnesota farm equipment is getting larger and heavier, causing strain on rural bridges. However, there are no  nationally recognized specifications for what size and weight of tractors can safely travel over them.

Currently, bridge load limits are based off semi-trucks, not farm machinery, which have much different axle configurations and wheel dimensions.

“Their geometry is atypical; their length, widths are different; they have different suspension characteristics,” explains Brent Phares, director of the Bridge Engineering Center at Iowa State University.

A new pooled fund study led by the state of Iowa is attempting to determine how much stress heavy farm vehicles put on bridges. This data will be used by local agencies to develop weight restrictions specifically for farm equipment.

“It will help limit the confusion of current load posting signs for farmers,” said MnDOT bridge load rating engineer Moises Dimaculangan.

Wisconsin, Minnesota, Nebraska, Oklahoma, Illinois, Kansas and the United States Department of Agriculture are also participating in the study, which is examining three types of local bridge superstructures: those with steel girders and concrete decks; bridges with steel girders and timber decks; and timber bridges with timber decks.

Through physical testing and modeling, the study will determine how different types of farm machinery distribute their loads on the bridge superstructure.

About a half-dozen farm vehicles were tested on 20 different bridges which were representative of those tending to be the most problematic for farm equipment traffic on secondary road systems, Phares said.

Instrumentation measured the response of the structures to the vehicles. This data was then used as a baseline to calibrate analytical models, which could be applied to 250 different bridges and 121 different farm vehicles.

Researchers will develop a generic tractor profile, which represents the worst-case scenario, for use in determining load limits. With the information developed, signs might be able to be added to the bridges, which show a tractor and the weight limit.Collapsed bridge

“I get a number of pictures emailed to me of bridges that have failed with a tractor implement of husbandry on top,” Phares said. “That’s the problem that people are looking to avoid; the goal isn’t to restrict the size of farm vehicles, but to develop better tools for engineers to make sound and solid analyses for the bridges, so they can provide that information to the people who need to have it.”

Phares said a couple previous studies have also looked at farm machinery weight restrictions. One study, from around 2004, took a high level look at the impact of farm vehicles on bridges. A more recent pooled fund study analyzed the impact of machinery on pavements.

Related resources

Research in Progress: Study of the Impacts of Implements of Husbandry on Bridges

The Effects of Implements of Husbandry “Farm Equipment” on Pavement Performance

Materials and Construction, Policy and Planning

Back to gravel? As dollars shrink, counties look for solutions

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A large percentage of Minnesota’s local highways were built in the 1950s, the same era that birthed the modern interstate system. But the golden age of highway construction has caught up to counties, who are struggling to maintain and rehabilitate aging road systems with fewer and fewer dollars.

“Our economic resources do not meet the financial investment needed as the bulk of our pavements surfaced in the 1950s reach the end of their useful life all about the same time,” said Freeborn County Engineer Susan Miller.

In rural Otter Tail County alone, the cost of road construction has climbed 10.5 percent per year for the past 10 years.

Meanwhile, there has been only one increase in funding — an 8.5-cent bump in the state gasoline tax “that was eaten up the moment it was enacted,” said County Engineer Rick West.

Otter Tail’s funding gap? An estimated $11 million in year 2011 alone.

With no change in sight, counties across the state are banding together in a research project through the Local Road Research Board to identify ways to reduce the size of their road systems and lower preservation costs.

Forced into a corner

The LRRB launched the study at the behest of counties who were considering turning some paved highways back to gravel just to get by — even though it would probably increase long-term maintenance costs.

In addition to providing expertise on that topic, consultants worked with a group of pilot counties to develop other strategies of stretching county road dollars further. These include: changing maintenance schedules; using different gravel road materials; transferring roads to city or township ownership; adopting different road performance measures; and raising local revenue.

“This project of how five different counties approach funding limitations and how to manage a system with constrained resources is one of the best that I have been a part of through the LRRB,” said Miller, who found the data critical to convincing her county board to pass a wheelage tax.

ottertail2

A new way of thinking

Although the ideas developed through the study aren’t entirely new, for a busy county engineer with few staff, the assistance to implement them has been very valuable.

“We’re practitioners — not researchers,” said Otter Tail’s Rick West. “It’s really forced us to look at our system in its entirety and from a long-range perspective. For us, that’s huge.”

The LRRB selected pilot counties (Dakota, Otter Tail, Freeborn, Stearns and Anoka) that reflect the diversity of the state. After researchers help them implement their chosen strategies, they will hold informational workshops for others throughout the state.

“Other counties with similar roadway preservation issues or management structures can follow these best practices,” said Michael Marti of SRF Consulting Group. “There are a lot of tools out there, there just needs to be more demonstration or training on each of these tools.”

Anoka County, for example, undertook a detailed analysis to determine which roads should become city-owned and which roads the county should assume.

The evaluation system used by Anoka, which examines travel data and other factors, could be adopted by other counties.

Public education

While some ways of changing the system of road maintenance may not be immediately popular, the community will get on board if they understand why, said Otter Tail County Board Chairman Wayne Johnson.

For instance, Otter Tail had to explain why it’s more cost-effective to sealcoat four-year-old roads than reconstruct beat-up, low-volume roads.

“That’s hard to get your arms around when it’s been the other way for 50 to 60 years,” Johnson said.

Community residents did, however, reject one possible strategy discussed at eight public outreach meetings: unpaving roads.

Otter Tail’s entire county road network is paved — a reflection of investments made back in the 1950s that have become somewhat of a community ethic for Ottertail’s 57,000 residents (a population that triples during the summer).

Tools used in the study enable counties to illustrate just how far behind they are in terms of maintenance and prioritize where to make improvements.

“Everyone wants roads to be maintained, but until the road system preservation study, nobody understood the magnitude of the funding gap between where we are and what we need to do to preserve the system,” said Johnson, who recently shared his county’s findings at the National Association of County Engineers conference.

The data is critical for the public to understand why a county might seek a local tax or different method of road maintenance.

“It’s far better to try to tell them what the problem is on the front end, rather than defend the decision on the back end,” Johnson said. “We’re after them to buy into something because it’s their roads and their money.”

Resources
  •  The project findings will be completed later this year and available on the LRRB’s website.